Sector 11 Hospital Support Leadership Conference

Dear Members,This is to advise you that the Sector 11 Hospital Support Leadership Conference has been scheduled. Please join the sector executive for this year’s forum. We hope to build on our solidarity and strengths.Date: Saturday September 20, 2025: 9:00 am – 4:30 pm Sunday September 21, 2025: 9:00 am – 4:30 pmHotel: Bayview Wildwood Resort 1500 Port Stanton Pkwy, Severn Bridge, ON P0E 1N0 705-689-2338 / 1-800-461-0243 (toll free) Single rate: $289.00+taxesMeeting Room: Cedar RoomRegistration: Saturday September 20, 2025: 8:00 am – 9:00 amParking: Free *Note: valet parking receipts are not a reimbursable claim.*Please note: You are invited to join us for dinner on Friday, September 19, 2025, from 6:00 pm to 7:30 pm. If you are able to attend the dinner, please notify the OPSEU/SEFPO Negotiator, Miliyana Alexander at [email protected] by August 19, 2025, so we can make the necessary arrangements with the hotel. Additionally, meals will be provided on Saturday and Sunday. If you have specific dietary restrictions, please inform OPSEU/SEFPO Negotiator, Miliyana Alexander at [email protected] in advance.Delegate Entitlement All bargaining units in the Hospital Support Division are invited and are encouraged to attend. Each bargaining unit is entitled to send one (1) member (in addition to the Divisional Executive). The locals can select delegates if a general membership meeting is not being held prior to the deadline. Alternates may attend at the expense of the local.Credential Attestation Form The OPSEU/SEFPO Procedures Manual (Section 2.5) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers. Please send this completed form to the Conferences Unit at [email protected] no later than Friday, August 15, 2025. Please clearly identify your status, i.e. Delegate/Alternate/Observer.Please clearly identify your status, i.e. Delegate/Alternate/Observer.Note: other required forms cannot be processed until this form is received.Any alternate(s) and observers accompanying delegates are at the Local’s expense. Head Office will cover an alternate’s expense ONLY where the alternate attends instead of and in place of the Delegate.  Please note that alternates, like delegates, must be elected.Hotel Room BookingsIn accordance with the OPSEU/SEFPO Policy Manual (Section 4.2), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.OPSEU/SEFPO will be booking all hotel rooms centrally. Delegates may choose to have their room centrally paid by OPSEU/SEFPO or pay for their own room and will be reimbursed for single room hotel accommodation.If Delegates choose to pay for their room, please save your itemized receipt and submit it through your MemberPortal to submit with your expenses.Please also notify the Conferences and Travel Unit of any special accessibility needs that you may have with respect to your hotel room.Any additional nights outside of this policy must be pre-approved by the Conferences and Travel Unit, regardless of Region or distance from the event.OPSEU/SEFPO Travel PolicyAs per OPSEU/SEFPO policy (Section 4.2 7.1), the most economical means of transportation should be used. Delegates may choose to have OPSEU/SEFPO book and pay for flights centrally or can make their own travel arrangements. As per OPSEU/SEFPO policy, you are directed to use unionized providers where available.Please note all Membership Expense Claim submissions require itemized receipts.Human Rights Accommodation Request FormShould you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full and email to [email protected].Family, Dependent and Attendant Care are covered expenses for this event for those who require it at the event or at home.OPSEU/SEFPO Child Care PolicyOPSEU/SEFPO undertakes to provide child care services, when requested, at all union educationals, conventions, regional, divisional, and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three-week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.Procedures for Online Submission of FormsMembers are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.Attached you will find the following documentation:

• Credential Attestation Form – Send to: [email protected]
• Advance Form – Send to: [email protected]
• OPSEU/SEFPO Human Rights Accommodation Form – Send to: [email protected]
• Locals that wish to use rebates for time off for alternates and observers Form – Send to: [email protected]

In order to confirm your registration, please submit the respective forms to the appropriate email addresses mentioned above no later than Friday August 15, 2025 by 4:30 pm.We appreciate your participation in these meetings.In Solidarity,Jill McIllwraith Sector 11 Hospital Support Divisional ChairAuthorized for Distribution: J.P. Hornick OPSEU/SEFPO President