Dear Members,This is to advise you that the Sector 5 – Community Agencies Bargaining Conference has been scheduled.The aim of this conference is to bring together the highest-ranking members of all the bargaining units and members of the executive committee to strategize for better bargaining outcomes across the sector.
Date: Friday, October 3, 2025 – 9:00 am – 5:00 pm
Hotel: Chelsea Hotel, Toronto
33 Gerrard Street West Toronto, ON M5G 1Z4
Single rate: $249.00 +taxes
Meeting Room: Rosetti Room
Registration: Friday October 3, 2025 – (Starting at 8:30 am)
Parking: $39 per night plus taxes (unlimited in and out privileges)
*Note: valet parking receipts are not a reimbursable claim.
Please note: There is a social event being hosted by the Sector on the evening of Thursday, October 2, 2025, from 7:00pm to 10:00pm. All delegates are invited and encouraged to attend the event in person, as it is connected to the conference. The event will take place at the OPSEU/SEFPO Toronto Regional Office, 31 Wellesley St E, Toronto. There will not be a hybrid component to it.Please also note that the conference on October 3 is a hybrid event. If you are to attend virtually, one week prior to the event a Zoom link with instructions will be sent to you. No expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved. Meals for virtual participants are not covered. To inquire about pre-approval, please email
[email protected].
Delegate Entitlement
The highest-ranking officers of each bargaining unit, and members of the Sector Executive Committee are automatic delegates to this conference.Any alternate(s) and observers accompanying delegates are at the Local’s expense. Head Office will cover an alternate’s expense ONLY where the alternate attends instead of and in place of the Delegate.
Hotel Room Bookings
In accordance with the OPSEU/SEFPO Policy Manual (Section 4.2), “Head Office will not pay for accommodation for members living within 60 kilometers of the hotel unless it is necessary for their participation in a late evening session or where it is cheaper to provide accommodation than it is to pay mileage.”Members participating in the October 2 late evening event who live within the 60 kilometers of the event, and members who reside further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.OPSEU/SEFPO will be booking all hotel rooms centrally. Delegates may choose to have their room centrally paid by OPSEU/SEFPO or pay for their own room and will be reimbursed for single room hotel accommodation.If Delegates choose to pay for their room, please save your itemized receipt and submit it through your MemberPortal to submit with your expenses.Please also notify the Conferences and Travel Unit of any special accessibility needs that you may have with respect to your hotel room.Any additional nights outside of this policy must be pre-approved by the Conferences and Travel Unit, regardless of Region or distance from the event.
OPSEU/SEFPO Travel Policy
As per OPSEU/SEFPO policy (Section 4.2 7.1), the most economical means of transportation should be used. Delegates may choose to have OPSEU/SEFPO book and pay for flights centrally or can make their own travel arrangements. As per OPSEU/SEFPO policy, you are directed to use unionized providers where available.
Please note all Membership Expense Claim submissions require itemized receipts.
Human Rights Accommodation Request Form
Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full and email to
[email protected].Family, Dependent and Attendant Care are covered expenses for this event for those who require it at the event or at home.
OPSEU/SEFPO Child Care Policy
OPSEU/SEFPO undertakes to provide child care services, when requested, at all union educationals, conventions, regional, divisional, and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three-week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.
Procedures for Online Submission of Forms
Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.Attached you will find the following documentation:•
Advance Form – Send to:
[email protected]
•
OPSEU/SEFPO Human Rights Accommodation Form – Send to:
[email protected]
•
Locals that wish to use rebates for time off for alternates and observers Form – Send to:
[email protected]In order to confirm your registration, please submit the respective forms to the appropriate email addresses mentioned above no later than Wednesday, September 3, 2025.We appreciate your participation in these meetings.In Solidarity,Patricia Zonta
Chair, Sector 5 – Community AgenciesAuthorized for Distribution:J.P. Hornick
OPSEU/SEFPO President
