Dear Members,This is to advise you that the Sector 13 – Municipalities – 2024 Bargaining Conference has been scheduled.Date: Thursday, September 19, 2024, 9:00AM – 4:00PMHotel: Pan Pacific Hotel Toronto
900 York Mills Road
Toronto, ON
M3B 2H2
Phone: 416-444-7747Single rate: $189.00Meeting Room: OPSEU/SEFPO
100 Lesmill Road, Toronto, ON M3B 3P8
Large Training RoomRegistration Deadline: Monday, August 26, 2024Parking: Parking $18.00 (plus taxes)
*Note: valet parking and rideshare (Uber, Lyft etc.) receipts are not a reimbursable claim.Please note: This is a hybrid event. If you elect to attend virtually, one week prior to the event a Zoom link with instructions will be sent to you. No expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved. Meals for virtual participants are not covered. To inquire about pre-approval, please email
[email protected].
Delegate Entitlement
Each unit shall select one member from the current or most recent bargaining team to attend the conference. We encourage you to select an alternate as well, in the event that your delegate cannot attend or there is additional space available to send an alternate.
Hotel Room Bookings
In accordance with the OPSEU/SEFPO Policy Manual (Section 4.2), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.OPSEU/SEFPO will be booking all hotel rooms centrally. Delegates will be reimbursed for single room hotel accommodation.Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.Please also notify the Conferences and Travel Unit of any special accessibility needs that you may have with respect to your hotel room.Any additional nights outside of this policy must be pre-approved by the Conferences and Travel Unit, regardless of Region or distance from the event.
OPSEU/SEFPO Travel Policy
As per OPSEU/SEFPO policy (Section 4.2 7.1), the most economical means of transportation should be used. All delegates are to make their own travel arrangements. As per OPSEU/SEFPO policy, you are directed to use unionized providers where available.
Please note all Membership Expense Claim submissions require itemized receipts.
Human Rights Accommodation Request Form
Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full.Family, Dependent and Attendant Care are covered expenses for this event for those who require it at the event or at home.
OPSEU/SEFPO Child Care Policy
OPSEU/SEFPO undertakes to provide child care services, when requested, at all union educationals, conventions, regional, divisional, and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three-week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.
Procedures for Online Submission of Forms
Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.Attached you will find the following documentation:1.
Advance Form
2.
OPSEU/SEFPO Human Rights Accommodation Form
3.
Local that wish to use rebates for time off for alternates and observers FormIn order to confirm your registration, please submit all forms by email to the Conferences Unit (
[email protected]) no later than Monday, August 26, 2024.We appreciate your participation in these meetings.In Solidarity,
Kerri Wells
Sector 13 Municipalities Chair OPSEU/SEFPO PresidentAuthorized for Distribution:
J.P. Hornick
