Broader Public Service Conference and Sector Divisional Meetings

Dear Members,This is to advise you that the Broader Public Service Conference and Sector Divisional Meetings have been scheduled.

Date:

Broader Public Service Conference Friday, November 14, 2025 9:00 a.m. – 5:00 p.m.BPS Sector Divisional Meetings (SDM) Saturday, November 15, 2025 9:00 a.m. Sunday, November 16, 2025 9:00 a.m.

Hotel:

Sheraton Centre Toronto Hotel 123 Queen St. West Toronto, ON M5H 2M9

Single rate:

$262.00 +taxes

Meeting Room:

Grand Ballroom

Registration:

Thursday, November 13, 2025 6:00 p.m. – 9:00 p.m. Friday, November 14, 2025 8:00 a.m. – 9:00 a.m. Saturday, November 15, 2025 8:00 a.m. – 9:00 a.m. Sunday, November 16, 2025 8:00 a.m. – 9:00 a.m.

Parking:

Green P Parking – 110 Queen St W, Toronto, ON M5H 2N5 (Nathan Phillips Square Garage)Monday – Friday Day Maximum until 6 p.m. (Entering 7 a.m. – 6 p.m.) – $25.00 Night Maximum until 7 a.m. (Entering 6 p.m. – 7 a.m.) – $9.00Saturday – Sunday Day Maximum (7 a.m. – 6 p.m.) – $11.00 Night Maximum (6 p.m. – 7 a.m.) – $11.00*Note: valet parking receipts are not a reimbursable claim.Please note: This is a hybrid event. If you elect to attend virtually, one week prior to the event a Zoom link with instructions will be sent to you. No expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved. Meals for virtual participants are not covered. To inquire about pre-approval, please email [email protected].

Delegate Entitlement

Delegate entitlement is determined by bargaining unit configuration, not by Local. A bargaining unit is a group of employees covered by a single collective agreement. Delegates to the Conference must be elected as per OPSEU/SEFPO Policy.The Delegate entitlement for the following sectors is based on Convention formula by bargaining unit:Sector 2 Developmental Services Sector 3 Boards of Education Sector 5 Community Agencies Sector 7 BPS Corrections Sector 9 Universities Sector 10 Hospital Professionals Division Sector 11 Hospital Support Sector 14 Private Contractors Sector 17 Community Health Care Professionals Sector 18 Mental Health and Addictions Sector 19 Canadian Blood Services (CBS) & Diagnostics Sector 20 General Sector 26 Liquor Board Employees Division (LBED), Ambassador Duty FreeNOTE: Because this is a BPS conference only BPS bargaining units are eligible to send delegates, (i.e. not Colleges of Applied Arts & Technology (CAAT) or Ontario Public Service (OPS) Units) and only BPS members are eligible to be delegates, (i.e. not CAAT or OPS members).The Convention Formula is as follows: Up to 150 members            1 delegate 151 to 300 members           2 delegates 301 to 500 members          3 delegates 501 to 800 members          4 delegates 801 to 1,100 members        5 delegates 1,101 to 1,500 members     6 delegates 1,501 to 1,900 members     7 delegates 1,901 to 2,300 members    8 delegates 2,301 or more members     9 delegatesHowever, if there is more than one BPS Unit/Employer contract within the same Local, each Unit is entitled to a delegate from that Unit.The following sectors have bylaws which allow them to have a different delegate entitlement:

Sector 1 – Ambulance

Each BPS unit is entitled to delegates as per the Convention formula for both the Conference and the Sector Divisional Meeting. Each Ontario Public Service (OPS) Dispatch Service is entitled to delegates as per the Convention formula but only to the Sector Divisional Meeting.

Sector 4 – Children’s Aid Societies (CAS)

(1 to 200 unionized employees) – 2 delegates; over 200 members – 3 delegates) There is a maximum of 3 delegates per Local/Unit with the exception of Article 6.2 of the CAS Bylaws.

Sector 8 – Long Term Care

(Up to 100 members – 2 delegates; over 100 members – 3 delegates)

Sector 13 – Municipalities

(Up to 75 members – 2 delegates; over 75 members – 3 delegates)

Sector 15 – Child Treatment Centers

(Up to 75 members – 2 delegates; over 75 members – 3 delegates)

Sector 16 – Property Assessment

(Each Sector 16 Local is entitled to 1 delegate for 1 to 50 members, 51 to 98 members – 2 delegates; 99 and over members – 3 delegates)Should your Units or Locals have any questions about delegate entitlement please send an email to [email protected]

Credential Attestation Form

The OPSEU/SEFPO Procedures Manual (Section 2.5) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.Please clearly identify your status, i.e. Delegate/Alternate/Observer. Note: other required forms cannot be processed until this form is received.All delegates are determined according to OPSEU/SEFPO’s Convention formula. Any alternate(s) and observers accompanying delegates are at the Local’s expense. Head Office will cover an alternate’s expense ONLY where the alternate attends instead of and in place of the Delegate. Please note that alternates, like delegates, must be elected.

Hotel Room Bookings

In accordance with the OPSEU/SEFPO Policy Manual (Section 4.2), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.OPSEU/SEFPO will be booking all hotel rooms centrally. Delegates may choose to have their room centrally paid by OPSEU/SEFPO or pay for their own room and will be reimbursed for single room hotel accommodation. If Delegates choose to pay for their room, please save your itemized receipt and submit it through your MemberPortal to submit with your expenses.Please also notify the Conferences and Travel Unit of any special accessibility needs that you may have with respect to your hotel room.Any additional nights outside of this policy must be pre-approved by the Conferences and Travel Unit, regardless of Region or distance from the event.

OPSEU/SEFPO Travel Policy

As per OPSEU/SEFPO policy (Section 4.2 7.1), the most economical means of transportation should be used. Delegates may choose to have OPSEU/SEFPO book and pay for flights centrally or can make their own travel arrangements. As per OPSEU/SEFPO policy, you are directed to use unionized providers where available.Please note all Membership Expense Claim submissions require itemized receipts.

Human Rights Accommodation Request Form

Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full and email to [email protected].Family, Dependent and Attendant Care are covered expenses for this event for those who require it at the event or at home.

OPSEU/SEFPO Child Care Policy

OPSEU/SEFPO undertakes to provide child care services, when requested, at all union educationals, conventions, regional, divisional, and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three-week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.

Procedures for Online Submission of Forms

Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.Attached you will find the following documentation:1. Credential Attestation Form – Send to: [email protected] 2. Advance Form – Send to: [email protected] 3. OPSEU/SEFPO Human Rights Accommodation Form – Send to: [email protected] 4. Local that wish to use rebates for time off for alternates and observers Form – Send to: [email protected]In order to confirm your registration, please submit the respective forms to the appropriate email addresses mentioned above no later than Monday, October 20, 2025.We appreciate your participation in these meetings.In Solidarity,Chrisy Tremblay Chair, BPS All ChairsAuthorized for Distribution: J.P. Hornick OPSEU/SEFPO President