Dear Members,This is to advise you that the College Support Part-Time Divisional Meeting has been scheduled.Date: Saturday, October 26, 2024 9:00 am – 5:00 pm
Sunday, October 27, 2024 9:00 am – 1:00 pmHotel: Courtyard Toronto Downtown
475 Yonge St, Toronto, ON M4Y 1X7
Phone: 416-924-0611Single rate: $299.00 +taxesMeeting Room: Courtyard A & BRegistration: Saturday, October 26, 2024 8:00 am – 9:00amParking: Paid ParkingPlease note: This is a hybrid event. If you elect to attend virtually, one week prior to the event a Zoom link with instructions will be sent to you. No expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved. Meals for virtual participants are not covered. To inquire about pre-approval, please email
[email protected].
Delegate Entitlement
(as set out in 18.13 – CAAT(S) Part-time Negotiations Procedure)2.2 Only members from the College Support Part-Time unit are entitled to be delegates. Where neither the Local President nor Vice-President of a local is from the College Support Part-Time unit, the automatic first delegate shall be the Highest-Ranking College Support Steward elected, and should no officers exist, then the LEC will hold an election to determine the ranking.
Each local of the Division shall elect unit delegates in accordance with Article 13.4(a) of the Constitution.a) The Highest-Ranking Steward or Officer of the Unit (or in their absence, the next Highest-Ranking Steward or Officer) shall be the automatic first delegate. All other delegates shall be elected by a clear majority of the members voting at a general membership meeting of the unit.b) If there is no Part-Time member elected as a delegate, the Full-Time College Support President or Vice-President of the local may attend with voice but no voting delegate status. They shall attend for the purpose of sharing information.Delegates shall be responsible for representing their local during the entire bargaining process including responsibility for reading, reviewing, summarizing and communicating bargaining information at the local level.2.3 Each local shall also elect alternates up to the number of delegates to which it is entitled and may send observers up to the number of delegates to which it is entitled. Attendance by alternates/observers at the Pre-Bargaining Conference shall be at the expense of their local, except where an alternate is replacing a delegate who is unable to attend. They shall have voice but no vote and shall be identified separately from the delegates (unless the alternate is replacing a delegate in which case the alternate will then have full delegate status).
Credential Attestation Form
The OPSEU/SEFPO Procedures Manual (Section 2.5) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.Please clearly identify your status, i.e. Delegate/Alternate/Observer on the form.Important to Note: The credential attestation form must be submitted FIRST to process the other forms.All delegates are determined according to OPSEU/SEFPO’s Convention formula. Any alternate(s) and observers accompanying delegates are at the Local’s expense. Head Office will cover an alternate’s expense ONLY where the alternate attends instead of and in place of the Delegate. Please note that alternates, like delegates, must be elected.
Hotel Room Bookings
In accordance with the OPSEU/SEFPO Policy Manual (Section 4.2), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.OPSEU/SEFPO will be booking all hotel rooms centrally. Delegates will be reimbursed for single room hotel accommodation.Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.Please also notify the Conferences and Travel Unit of any special accessibility needs that you may have with respect to your hotel room.Any additional nights outside of this policy must be pre-approved by the Conferences and Travel Unit, regardless of region or distance from the event.
OPSEU/SEFPO Travel Policy
As per OPSEU/SEFPO policy (Section 4.2 7.1), the most economical means of transportation should be used. All delegates are to make their own travel arrangements. As per OPSEU/SEFPO policy, you are directed to use unionized providers where available.
Please note all Membership Expense Claim submissions require itemized receipts.
Human Rights Accommodation Request Form
Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full.Family, Dependent and Attendant Care are covered expenses for this event for those who require it at the event or at home.
OPSEU/SEFPO Childcare Policy
OPSEU/SEFPO undertakes to provide child care services, when requested, at all union educationals, conventions, regional, divisional, and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three-week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.
Procedures for Online Submission of Forms
Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.Attached you will find the following documentation:1.
Credential Attestation Form
2.
Advance Form
3.
OPSEU/SEFPO Human Rights Accommodation Form
4.
Local that wish to use rebates for time off for alternates and observers FormIn order to confirm your registration, please submit all forms by email to the Conferences Unit (
[email protected]) no later than September 26th, 2024.We appreciate your participation in these meetings.In Solidarity,
Sara McArthur
College Support Part-TimeAuthorized for Distribution:
J.P. Hornick
OPSEU/SEFPO President
