Sector 8 Mental Health Conference

Dear Members,In an era where mental health has become an essential cornerstone of personal and professional well-being, we are pleased to announce Sector 8 Division Long Term Care Facilities Mental Health Conference, dedicated to fostering awareness, collaboration, and actionable solutions.This is to advise you that the Sector 8 Mental Health Conference (Hybrid) has been scheduled.Date: Wednesday, October 29, 2025 9:00 am – 4:30 pm Thursday, October 30, 2025 9:30 am – 12:45 pmHotel: Pan Pacific 900 York Mills Rd North York, ON M3B 3H2 1-833-437-7747Single rate: $189.00 +taxesMeeting Room: Large Training Room – 100 Lesmill RoadRegistration: Wednesday, October 29, 2025, 8:00am – 9:00amParking: $20 +taxes *Note: valet parking receipts are not a reimbursable claim.Please note: This is a hybrid event. If you elect to attend virtually, one week prior to the event a Zoom link with instructions will be sent to you. No expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved. Meals for virtual participants are not covered. To inquire about pre-approval, please email [email protected].

Delegate Entitlement

Delegate entitlement shall be one (1) delegate per bargaining unit. Members of the divisional executive shall be automatic delegates and will not count as part of their bargaining unit’s delegate entitlement. Alternates and observers may also attend if the local incurs the cost.

Credential Attestation Form

The OPSEU/SEFPO Procedures Manual (Section 2.5) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.Please clearly identify your status, i.e. Delegate/Alternate/Observer. Note: other required forms cannot be processed until this form is received.All delegates are determined according to OPSEU/SEFPO’s Convention formula. Any alternate(s) and observers accompanying delegates are at the Local’s expense. Head Office will cover an alternate’s expense ONLY where the alternate attends instead of and in place of the Delegate. Please note that alternates, like delegates, must be elected.

Hotel Room Bookings

In accordance with the OPSEU/SEFPO Policy Manual (Section 4.2), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.OPSEU/SEFPO will be booking all hotel rooms centrally. Delegates may choose to have their room centrally paid by OPSEU/SEFPO or pay for their own room and will be reimbursed for single room hotel accommodation.If Delegates choose to pay for their room, please save your itemized receipt and submit it through your MemberPortal to submit with your expenses.Please also notify the Conferences and Travel Unit of any special accessibility needs that you may have with respect to your hotel room.Any additional nights outside of this policy must be pre-approved by the Conferences and Travel Unit, regardless of Region or distance from the event.

OPSEU/SEFPO Travel Policy

As per OPSEU/SEFPO policy (Section 4.2 7.1), the most economical means of transportation should be used. Delegates may choose to have OPSEU/SEFPO book and pay for flights centrally or can make their own travel arrangements. As per OPSEU/SEFPO policy, you are directed to use unionized providers where available. Please note all Membership Expense Claim submissions require itemized receipts.

Human Rights Accommodation Request Form

Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full and email to [email protected], Dependant and Attendant Care are covered expenses for this event for those who require it at the event or at home.

OPSEU/SEFPO Child Care Policy

OPSEU/SEFPO undertakes to provide child care services, when requested, at all union educationals, conventions, regional, divisional, and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three-week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.

Procedures for Online Submission of Forms

Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.Attached you will find the following documentation: 1. Credential Attestation Form– Send to: [email protected] 2. Advance Form – Send to: [email protected] 3. OPSEU/SEFPO Human Rights Accommodation Form –Send to: [email protected] 4. Locals that wish to use rebates for time off for alternates and observers Form – Send to: [email protected] order to confirm your registration, please submit the respective forms to the appropriate email addresses mentioned above no later than Friday, October 10th, 2025.We appreciate your participation in these meetings.In Solidarity, Jessica Zitman Sector 8 Divisional Executive ChairAuthorized for Distribution: J.P. Hornick OPSEU/SEFPO President