2022 OPS Unified Divisional Meeting and Conference

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Dear Members,

This is to advise you that the 2022 OPS Unified Divisional Meeting and Conference has been scheduled.

Date:

Saturday, October 22, 2022   9:00 a.m. – 5:00 p.m. (Bylaws & Bargaining Procedures)

Sunday, October 23, 2022  9:00 a.m. – 5:00 p.m. (MERC Caucus & Elections)

Please call a meeting for the OPS Unified members in your Local to elect Delegates to the OPS Unified Divisional as soon as possible. Your entitlement is according to the convention formula (Article 13.4 Constitution), based on the number of members in the Ministry, as follows:

  1. The Chair of each Local Employee Relations Committee (LERC) in your local is the automatic first delegate to the divisional meeting of that ministry. (There should be one LERC, with its own chair, for each ministry with members in the local)
  1. If a LERC chair’s position is vacant in a ministry in your local, or if there is no LERC for a given ministry:
  • the Local President is the automatic first delegate if they are from that ministry, as per the existing
  • for all other ministries, the delegate or delegates will have to be elected.
  1. Ministries where there is an absence of LERCs, the chairs of the Regional Employee Relations Committee’s (RERCs) become the automatic delegates for that Where both LERCs and RERCs exist within a ministry, the RERC chairs have no automatic delegate status.
  2. Local President’s within the OPS Unified Bargaining Unit who do not have delegate status through a MERC, Provincial Health and Safety subcommittee or LERC are entitled to attend over and above a Local’s entitlement on Saturday, October 22nd only to speak and vote on bylaws and bargaining procedures. In the event that the Local President does not belong to the OPS Unified Division, the highest-ranking OPS Unified member of the LEC (officer, unit steward or steward) will become the delegate.
  3. Members of the current Ministry Employee Relations Committee (MERC) and Provincial Health and Safety subcommittee are automatic delegates. They may attend over and above their Local’s entitlement, as do Executive Board Members who are from the

Please make every effort to ensure that members from your Local are represented at this meeting.

Each local of the OPS Unified Bargaining Unit (BU) is entitled to send delegates by ministry to this meeting based on the following formula as outlined in the procedures and based on the number of members in good standing in your Local as of August 1, 2022.

Up to 150 Members 1 delegate

151 to 300 Members 2 delegates

301 to 500 Members 3 delegates

501 to 800 Members 4 delegates

801 to 1100 Members 5 delegates

For your reference and guidance only, another email will be sent to you outlining your Delegate entitlement based on your ministry, as of August 1, 2022.

Alternate(s) shall attend at the Local’s expense. Head Office will ONLY cover an Alternate’s expenses where the Alternate attends instead of and in place of the Delegate. Please note that Alternates, like Delegates, must be elected.

Observers must also be elected by the local to attend as the credential attestation form reflects.

Ministry structure is subject to change as details have yet to be finalized with the Employer. At any time up to the day of Divisional, you may be merged with another ministry.

We thank you for your patience.

Please be advised that all Unified ministry elections will take place on Sunday, October 23, 2022. The newly elected MERC Chairs will convene at 3:00 p.m. on Sunday, October 23, 2022 for the Central Employee Relations Committee (CERC) team elections which will include elections for the Chair and Vice-Chair.

This meeting will be hybrid

Click here for instructions on attending IN PERSON

Click here for instructions on attending VIRTUALLY

Note: This meeting may move to virtual-only should COVID provincial guidelines dictate

We appreciate your cooperation and participation in these meetings.

In Solidarity,

Neil Martin, OPS Unified  CERC Chair

J.P. Hornick, OPSEU/SEFPO President

Instructions for attending In Person

Date:                         Saturday, October 22, 2022                                   9:00 a.m. – 5:00 p.m.

(Bylaws & Bargaining Procedures)

Sunday, October 23, 2022                         9:00 a.m. – 5:00 p.m.

(MERC Caucus & Elections)

Hotel:                       The Sheraton Centre Toronto Hotel

123 Queen West Street, Toronto, ON

M5H 2M9

(416) 361-1000

Shared rate:                $123.50 +taxes

Single rate:                  $247.00 +taxes

 

Meeting Room:       Various Meeting Rooms

Registration:           Friday, October 21, 2022                             7:00 p.m. – 9:00 p.m.

                                      Saturday, October 22, 2022                          8:00 a.m. – 9:00 a.m.

Parking:                    Green P – Across from the Sheraton (110 Queen St. W. Toronto)

Notevalet parking and rideshare (Uber, Lyft etc.) receipts are not a reimbursable claim.

Hotel Room Bookings

In accordance with the OPSEU/SEFPO policy (OPSEU/SEFPO Policy 10.1-5), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.

OPSEU/SEFPO will be booking all hotel rooms centrally. Hotel rooms will be reimbursed, for Delegates, on a shared room basis and is the responsibility of the member to find another member to share with. If you prefer your own single room, you will be responsible for the difference of the shared and the single room rate.

Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.

Only the hotel and rate(s) as listed in this call out, will be approved for reimbursement unless otherwise pre-approved. Third party booking sites are ineligible for reimbursement.

Should there be no available rooms at the OPSEU/SEFPO rate as stated in this call out, please contact the Conferences Unit at conferencesandtravel@opseu.org.

Please also notify the Conferences Unit of any special accessibility needs that you may have with respect to your hotel room.

Any additional nights outside of this policy must be pre-approved by the First Vice-President/Treasurer’s office, regardless of Region or distance from the event.

Human Rights Accommodation Request Form

Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full.

OPSEU/SEFPO Child Care Policy

OPSEU/SEFPO undertakes to provide child care service, when requested, at all union educationals, conventions, regional, divisional and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements. 

Credential Attestation Form

The OPSEU/SEFPO Policy Manual (Section 16.1) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.

Please clearly identify your status, i.e. Delegate/Alternate/Observer.

Note: other required forms cannot be processed until this form is received.

Procedures for Online Submission of Forms

Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.

Attached you will find the following documentation:

  1. Credential Attestation Form
  2. Advance Form
  3. OPSEU/SEFPO Human Rights Accommodation Form
  4. Member Portal Quick Intro
  5. Event Registration Tutorial
  6. Online Expense Claim Tutorial

In order to confirm your registration, please submit all forms by email to the Conferences Unit (conferencesandtravel@opseu.org) no later than September 16, 2022.

Instructions for attending Virtually

Date:                          Saturday, October 22, 2022                                   9:00 a.m. – 5:00 p.m.

(Bylaws & Bargaining Procedures)

Sunday, October 23, 2022                         9:00 a.m. – 5:00 p.m.

(MERC Caucus & Elections)

Registration:           Friday, October 21, 2022                             7:00 p.m. – 9:00 p.m.

                                      Saturday, October 22, 2022                          8:00 a.m. – 9:00 a.m. 

One week prior to the meeting you will receive a credential invitation through your personal email that outlines the steps for connecting to the virtual meeting and the practices established in accordance with Roberts Rules of Order and OPSEU/SEFPO Policies.

Note: If you elect to attend virtually, no expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved.

To inquire about pre-approval, please email conferencesandtravel@opseu.org.

Credential Attestation Form

The OPSEU/SEFPO Policy Manual (Section 16.1) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.

Please clearly identify your status, i.e. Delegate/Alternate/Observer.

Note: other required forms cannot be processed until this form is received.

Procedures for Online Submission of Forms 

Members are to complete their Event Registration through OPSEU/SEFPO’s Member Portal.

Attached you will find the following documentation:

  1. Credential Attestation Form
  2. Advance Form
  3. OPSEU/SEFPO Human Rights Accommodation Form
  4. Member Portal Quick Intro
  5. Event Registration Tutorial
  6. Online Expense Claim Tutorial

In order to confirm your registration, please submit all forms by email to the Conferences Unit (conferencesandtravel@opseu.org) no later than September 16, 2022.