Job Opportunity – Secretary (Membership Services)

Job Opportunity – Secretary (Membership Services)

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Title: Secretary (Membership Services)(101)
Location: Membership Services Unit, Financial Services Division, OPSEU/SEFPO Head Office, 100 Lesmill Rd. Toronto, ON. M3B 3P8
Reporting To: Supervisor, Membership Services Unit
Start Date: To be determined
Salary: $1,408.00 to $1,469.00 per week (Range 5 – SUPPORT)
Working Conditions: As provided in the OPSSU/OPSEU/SEFPO Collective Agreement

Principal Duties:

Provides secretarial and clerical support services to a Unit

  • Responds to general enquiries
  • Takes minutes or recordings of meetings in the absence of an administrative assistant
  • Receives and takes messages and refers to proper individual
  • May organize large mail out of resource materials as requested
  • Books appointments and meetings for the Unit and coordinates special conferences as required
  • Produces agenda and minutes for Unit meetings
  • Maintains and updates records for filing systems and/or databases
  • Compiles summary reports from information as requested
  • Prepares documents, reports, briefs, composes letters and acknowledgement
  • Proofreads and corrects prepared materials for correct grammar, format, completeness and content
  • May make arrangements for meetings and may assist in organizing conferences including registration
  • Assists in organizing materials for distribution
  • Maintains and updates procedures manuals of own position
  • May train others in their area of responsibility
  • Performs other related duties as assigned

Qualifications:

  • 2 year Community College Certificate or a one year Secretarial Science Certificate (or an equivalent combination of experience and education) and two years of related work experience
  • Requires intermediate PC skills and knowledge of relevant software packages
  • Tact and Diplomacy skills
  • Knowledge of principles of basic office management
  • Knowledge of OPSEU/SEFPO organization, structure and policies; knowledge of own Unit as well as familiarity of operations of other Units
  • Understanding and commitment to Labour/Social Democratic Philosophy and Diversity

OPSEU/SEFPO supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. OPSEU/SEFPO’s diverse workplace also supports Francophone workers and young workers.

All Candidates must be fully vaccinated (two doses) and proof of vaccination must be supplied as a condition of employment.

A combined total of 60% or greater on the test and a total of 60% or greater on the interview must be achieved to obtain the position.

All applications must be sent in as either a Word document or as a PDF.

Please advise should you require any accommodation to participate in this posting via email or by mail as indicated below.

Expression of Interest:

Please send your letter of interest and resume:

By email:

competitions@opseu.org quoting “#21.050 – Secretary (Membership Services) (101), Membership Services Unit”, no later than July 6 , 2022 by 4:00 p.m. (Eastern Time).

By mail:

Written applications, should be marked Employment Opportunities, and must be submitted to: Employee Relations, 100 Lesmill Road, Toronto, M3B 3P8.