Job Opportunity – Regional Secretary, Orillia R.O. – 24.011

Job Opportunity – Regional Secretary, Orillia R.O. – 24.011

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Title: Regional Secretary (57-24)
Location: Orillia Regional Office, Local Services and Member Organizing Division, 76 Coldwater Street East, Orillia, ON L3V 1W5
Reporting to: Supervisor, Regions 3 & 4
Search Type: Open to all OPSEU/SEFPO members
Salary: $1,586.00 to $1,785.00 per week (Range 7 – Support)
Working Conditions: As provided in the OPSSU/OPSEU/SEFPO Collective Agreement

Principal Duties:

Provides administrative, secretarial and clerical support services to a Regional Office:

  • Responds to enquiries
  • Liaises with staff in other areas of the organization, locals and with outside contacts to facilitate work of the office
  • Receives, takes messages and directs incoming calls and transmits to proper individual
  • Takes minutes or recordings of meetings
  • Maintains and updates records from filing systems and/or databases
  • Determines needs and orders supplies
  • Trains and assigns work to other support staff in the office as required
  • Compiles summary reports from information and internal databases
  • Reconciles office budget (Accountable Warrants)
  • Tracks, codes and processes invoices and members expenses
  • Tracks grievance files as required
  • Monitors and recommends possible updates to procedure manuals
  • Types reports, agreements, composes letters and acknowledgements
  • Proofreads and corrects prepared materials for correct grammar, format, completeness and content
  • Plans and coordinates regional meetings and member educationals
  • Negotiates with hotels for meeting conference rooms
  • Organizes materials for distribution
  • May make travel arrangements and accommodations for staff
  • Sets up and organizes office systems
  • Performs other related duties as assigned

Qualifications:

  • One year Community College Diploma and five years of related experience (or an equivalent combination of education and experience)
  • Knowledge of general principles regarding office management
  • Knowledge of OPSEU/SEFPO organization, structure and policies
  • Understanding of and commitment to labour movement and social democratic philosophy
  • Understanding of and commitment to the principles of anti-racism, equity, diversity and inclusion
  • Requires intermediate PC skills and knowledge of relevant software packages
  • Requires numeracy skills
  • Requires tact and diplomacy skills

OPSEU/SEFPO supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. OPSEU/SEFPO’s diverse workplace also supports Francophone workers and young workers.

A total of 60% or greater must be achieved in the competition process to obtain the position.

Please advise should you require any accommodation to participate in this competition.

Expression of Interest – 2-step process:

  1. Submit your resume with cover letter in Word or PDF to competitions@opseu.org quoting “24.011 Regional Secretary (57-24), Orillia R.O.”” by 5:00 pm (Eastern Time) on July 17, 2024;
  2. Complete OPSEU/SEFPO Job Applicant Survey – Please click the link below: https://forms.office.com/Pages/ResponsePage.aspx?id=ntqy3vmHp0WKvIeSS54XACSzxUJfqY5Ehbkv7jfWaYpUNzdFM0ZPQzFQR1FQTkxUUEszWEZPWk40USQlQCN0PWcu

To be considered in the job competition, it’s essential to complete both steps of the two-step submission process. Failure to do so may result in disqualification from consideration.