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Minutes of the July 6, 2020 Executive Board Web Conference

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July 6, 2020

The Executive Board was called to order at 7:02 p.m. President Thomas was in the Chair. All members were present. Clarke Eaton, Advisor to the President and Filomena Lofranco, Executive Assistant to the President were also in attendance.

Agenda

The agenda was amended to add:

  • Recommendation from July 6, 2020 Executive Committee meeting:
    • Reassignment of Probation and parole members from Local 4107 to Local 424
  • Under Business Arising, withdrawl of the motion “Mentorship Educational”
  • Staffing Questions – In Camera

Moved by Thomas/Almeida

Therefore be it resolved that the OPSEU Executive Board adopt the OPSEU Executive Board Minutes of the June 1, 2020 Executive Board web conference and the June 22, 2020 Executive Board web conference.

Roll Call #1

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

Business Arising

Referral from May 4, 2020 Executive Board web conference:

Access to OPSEU/SEFPO buildings

Referral of this motion to President’s office for further clarification

Whereas Executive Board Members are the elected leadership within their regions and represent all of OPSEU/SEFPO; and

Whereas Executive Board Members are trusted and known individuals by the union; and

Whereas the ability to move freely from the entrances, meeting rooms and washrooms is not possible; and

Whereas Executive Board Members should be able to gain access to their regional membership centres and Head Office, or any other centrally used office;

Therefore be it resolved that Executive Board Members will be provided with the device(s) necessary (i.e. key, key fob, etc.) to be able to gain access to all Membership Centres within their own region and any centrally staffed building.

Motion withdrawn and replaced with new motion:

Moved by Nancekivell/Rondeau

Whereas Executive Board Members are the elected leadership within their regions and represent all of OPSEU/SEFPO; and

Whereas Executive Board Members are trusted and known individuals by the union; and

Whereas the ability to move freely from the entrances, meeting rooms and washrooms is not always possible; and

Whereas Executive Board Members should be able to gain access to their regional membership centres and the membership areas at Head Office/155 Lesmill Road;

Therefore be it resolved that Executive Board Members will be provided with the device(s) necessary (i.e. key, key fob, etc.) to be able to gain access to all Membership centres within their own region and any membership areas at Head Office locations at 100 and 155 Lesmill Road; and

Be it further resolved that Board member will also have access to members area at OPSEU/SEFPO’s Coopers location, for as long as the Board continues to use it for their regular monthly meetings.

Roll Call #2

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

From the May 4, 2020 Executive Board web conference:

Mentorship Educational

Whereas there is strong research to support mentorship as a strategy for promoting women in leadership in unions; and

Whereas mentorship is implied to be effective in developing leadership in other equity seeking groups; and

Whereas mentorship is a proven method of engaging members in unions;

Therefore be it resolved that a research-supported educational be developed for mentors and mentees that can be offered at the regional level; and

Be it further resolved that this educational be available by November 30, 2020.

*motion withdrawn

 Referral from the June 1, 2020 Executive Board web conference:

Provincial Committee alternates

Referral to President’s office to seek clarification in regards to ramifications with respect to the constitution and to pull in line with respect to policy, to be brought back to the next Board meeting.

Whereas OPSEU/SEFPO recognizes the importance of electing alternates to provincial committees (i.e. MERC, CERC, DivEx, PJOHSC, etc…); and

Whereas OPSEU/SEFPO recognizes the importance of mental and physical well-being; and

Whereas OPSEU/SEFPO recognizes the importance of succession planning;

Therefore be it resolved that OPSEU/SEFPO recognize when an elected member of a provincial committee is unable fulfill their duties due to a medical or personal leave greater than 15 days that an alternate is able to replace that member; and

Be it further resolved that the alternate, assuming the role of member of a committee, be entitled to the same expenses as the elected member.

Motion withdrawn and replaced with new motion:

Moved by Labelle/Usher

Whereas the Corrections Ministry Employee Relations Committee (MERC) team has been without one of their elected committee members since January 2020 due to illness; and

Whereas the Corrections Provincial Joint Occupational Health and Safety Committee (PJOHSC) has been without their elected committee member since September 2019 due to illness; and

Whereas the committees continue to do a lot of work on behalf of the members of the Corrections Division with one less member each; and

Whereas the committees have alternates available to step up on a without prejudice basis and that they will incur expenses in doing so by participating on the respective committees;

Therefore be it resolved that OPSEU/SEFPO pay the same expenses for the alternates of the Corrections MERC and Corrections PJOHSC committees that a duly elected member of the committee would be entitled to; and

Be it further resolved that the expenses will end if and when the original committee members are able to return to the committee or when their term has ended; and

Be it further resolved that the funds come from the applicable committee budget line.

Roll Call #3

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

Treasurer’s Report

  • Financials
  • Constituency Fund
  • Contingency Fund
  • Defence Fund
  • ODSP Fund – MERC Action Plan
  • ODSP Fund – OPS Job Protection Fund
  • ODSP Fund – OPS Redeployment Fund
  • LBED – Anti-privatization Fund

Unused Education Funds

Moved by Almeida/Thomas

Whereas the auditors have flagged the unfunded liability of carrying forward unused Regional Education Funds; and

Whereas carrying said unfunded liability forward each year places pressure on future Budgets as well as the organization overall; and

Whereas the COVID pandemic and inability for Regions to hold educational until further notice will create an even larger unfunded liability;

Therefore be it resolved that OPSEU/SEFPO will place Regional Education funds in a separate bank account; and

Be it further resolved that the First Vice President and Treasurer will report this funds as a separate sheet in the financials.

Moved by Nancekivell/Van Zetten – Amendment:

Add new resolve:

Be it further resolved that the Regional Vice-President is able to access these funds in the same manner as the current year’s funds.

Roll Call #4

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

The question was called on the motion as amended:

Whereas the auditors have flagged the unfunded liability of carrying forward unused Regional Education Funds; and

Whereas carrying said unfunded liability forward each year places pressure on future Budgets as well as the organization overall; and

Whereas the COVID pandemic and inability for Regions to hold educational until further notice will create an even larger unfunded liability;

Therefore be it resolved that OPSEU/SEFPO will place Regional Education funds in a separate bank account; and

Be it further resolved that the First Vice President and Treasurer will report this funds as a separate sheet in the financials; and

Be it further resolved that the Regional Vice-President is able to access these funds in the same manner as the current year’s funds.

Roll Call #5

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

Change in Organization Chart – Financial Services Division

Moved by Almeida/Thomas

Whereas the Financial Services Division is comprised of 6 separate Units: Accounting, Payroll, Membership Services, Conferences, Operations Services and the Print Shop;

Whereas the Assistant Supervisor in the Print Shop reports to the Supervisor, Operations Services and will continue to do so; and

Whereas there has been an increase in the number of OPSEU buildings and facilities to support the growth in OPSEU’s membership;

Therefore be it resolved that the Assistant Supervisor in the Print Shop Unit be moved under the Operations Services Unit in the Organization Chart.

Roll Call #6

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

  • Other Business

President’s Report

Internal Issues

Organization Chart change – Senior Negotiator/Negotiator (Pay Equity)

Moved by Thomas/Almeida

Whereas one of the positions of Senior Negotiator became vacant through attrition;

Whereas the Staff Pay Equity Plan eliminated any difference in the rate of pay for new incumbents in senior roles; and

Whereas the core job duties and roles of the Senior Negotiators and Negotiators are the same;

Therefore be it resolved that one Senior Negotiator be deleted from the staff complement and replaced with a Negotiator (Pay Equity); and

Be it further resolved that Organization Chart be amended to reflect these changes.

Roll Call #7

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

Regionals 2021

Moved by Thomas/Almeida

Be it resolved that in accordance with Article 14.2 of the OPSEU Constitution, that the 2021 Regional Meetings be scheduled and held on Saturday March 20, 2021.

Roll Call #8

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

LBED Summer 2020 Face Masks Campaign

Moved by Thomas/Almeida

Be it resolved that the OPSEU/SEFPO Executive Board waive the 30-day notice for expenditures in excess of $20,000.

Roll Call #9

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

Moved by Thomas/Van Zetten

Whereas OPSEU/SEFPO members at the LCBO risked their health to keep LCBO stores operating during an unprecedented crisis, the COVID-19 pandemic; and

Whereas there are now 386 agency stores selling beer, wine and spirits, an 85% increase in agency stores since the Ford government took office, and 450 grocery stores selling beer and wine; and

Whereas bars and restaurants can now sell alcohol with takeout food, a rule-change for the pandemic that could become permanent; and

Whereas a recent OPSEU/SEFPO poll found twice as many Ontarians oppose LCBO privatization as support it; and

Whereas the LCBO, thanks to its workers, provides excellent customer service and safe and responsible sales while generating billions of dollars for public services;

Therefore be it resolved that the OPSEU/SEFPO Executive Board approve the funds for the promotion of the anti-privatization message during the pandemic, as outlined in the attached proposal, from the LBED Anti-Privatization Account; and

Be it further resolved that the other half of the funds for the masks be charged to OPSEU/SEFPO Centrally from the Contingency Fund.

Roll Call #10

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

Corrections Anti-Raiding Campaign

Moved by Thomas/Almeida

Be it resolved that the OPSEU/SEFPO Executive Board waive the 30-day notice for expenditures in excess of $20,000.

Roll Call #11

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

Moved by Thomas/Almeida

Whereas the Quebec union Confederation des Syndicats Nationaux (CSN) has targeted the Corrections Bargaining Unit for raiding; and

Whereas the CSN is conducting an active card-signing campaign and has declared their intention to make an application to displace OPSEU/SEFPO as the bargaining agent for the Corrections Bargaining Unit and to hold a vote in Fall 2020; and

Whereas the Corrections Bargaining Unit wishes to reach all Corrections members to inform them of the legal and bargaining implications of this raiding activity and promote the many benefits of being OPSEU/SEFPO members;

Therefore be it resolved that the Executive Board of OPSEU/SEFPO approve funding to hold two Telephone Town Hall sessions for members of the Corrections Bargaining Unit in order to inform them of the implications of CSN’s raiding activity, as well as an informational mailout to all Corrections members.

Roll Call #12

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

HDPP Investigation

Discussion

Defence Fund request

Moved by Thomas/Almeida

Therefore be it resolved that the Defence Fund provide up to $135,000 for the total legal costs incurred by the members in the course of their criminal proceedings, provided that criminal counsel continues to charge reasonable rates and provides satisfactory updates concerning the progress of the case, as confirmed by OPSEU General Counsel.

Roll Call #13

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

Staffing Issues – In Camera

Central Labour Updates (OFL/NUPGE/CLC)

Other Business

Committee Reports

Pension Liaison

OPT Pension Trustee

Moved by Perron/Steinbrunner

Whereas Mike Grimaldi’s OPSEU Pension Trustee pension appointment will expire effective September 30, 2020; and

Whereas Mike has been instrumental in leading the board in his role as Board Chair and Committee Chair for extensive periods throughout his appointment; and

Whereas he has also assisted greatly in onboarding our new and less experienced OPT trustees by providing guidance and support based on his tenured experience; and

Whereas Mike has agreed to extend one last time while OPSEU’s Pension Liaison Committee conducts a search for candidates

Therefore be it resolved that Michael Grimaldi be reappointed as a pension trustee for the OPT from October 1, 2020 to March 31, 2021 provided Brother Grimaldi signs the Letter of Understanding provided by OPSEU.

Roll Call #14

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

Recommendation from July 6, 2020 Executive Committee meeting:

Reassignment of Probation and parole members from Local 4107 to Local 424

Moved by Langford/Thomas

Whereas the 8 (eight) Probation and Parole members of Local 4107 feel their unique working conditions and Collective Agreement provisions will be best served by being part of a Local with other Probation and Parole members; and

Whereas the members of Local 4107 voted at a duly and properly held meeting of the Local to allow the 8 members to leave the Local; and

Whereas the members of Local 424 voted at a duly and properly held meeting of the Local to accept the 8 members in accordance with OPSEU Policy 15.3;

Therefore be it resolved that the OPSEU/SEFPO Executive Board approve that the 8 Probation and Parole members of Local 4107 be transferred to Local 424.

Roll Call #15

Ainsworth, Anna for

Almeida, Eddy for

Arvelin, Ed for

Cain, Geoff for

Doran, Dave for

Finucane, Drew for

Kwok, Kingsley for

Labelle, Sara for

Langford, Tara for

Maclam, Kenneth for

Maszczakiewicz, Tara for

Morton, Lucy for

Nancekivell, Laurie for

Perron, Janel for

Rondeau, Nathalie for

Smith-Rice, Erin for

Steinbrunner, Ken for

Strachan, Edie for

Thomas, Warren for

Usher, Joel for

Van Zetten, Jennifer for

Carried 21 for 0 against

New Business

Convention 2021 timeline

Discussion

Adjournment

The Executive Board adjourned at 9:27 p.m. All members were present except Ken Steinbrunner, the reason was acceptable to the Chair.

Warren (Smokey) Thomas, President

Nicole Glass, Corporate Secretary