| For the Union
Shanika Duncan (Co-Chair) ** Julieta Losson (Member) Glenna Caldwell (OPS negotiator, OPSEU/SEFPO) Dave Bissoon (Vice-Chair) |
For the Ministry
Heather Bowie (Co-Chair) Nadia Williams (Member) Bonnie Lutes (Member) Claudine Sutherland (Assistant HR Business Advisor) Jessica Medrano (Employee Relations – Resource) Alissa Byers (Employee Relations – Resource) Melisa Arias Montes (HR Business Advisor) |
| Regrets | Guests
Diana McNeil (Manager, Special Programs, SBU) |
(**indicates meeting chair)
| Date Tabled | Referred To | Action | |
| Standing Item | Minutes of the Previous Meeting
Minutes of the meeting held on November 22, 2022 were signed following the meeting and have subsequently been posted on the Human Resources intranet site and OPSEU/SEFPO website. |
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| Standing items: | |||
| Standing Item | 1. Notifications | ||
| One (1) Ministry disclosure have taken
place since the last meeting of November 22, 2022. |
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| Standing Item | 2. Appendix 15 – Fixed Term Report | ||
| The parties agreed to continue to review the Fixed Term Report to ensure compliance with the OPSEU/SEFPO collective agreement. | Union/ Management | Management to continue to provide quarterly, in advance of MERC meetings. | |
| Date Tabled | Referred To | Action | |
|
2023/02/14 |
Report provided via email on February 9, 2023 |
Management |
Updates to be provided as they become available |
| Standing Item
2023/02/14 |
3. New and Reclassified Job Descriptions – Article 1.4
Only one (1) position description disclosed since November 22, 2022, to OPSEU with a copy to the Union MERC Co-Chair. |
Management |
Management to continue to provide monthly, in advance of MERC meetings. |
| 2020/02/25 | 4. 2019 Novel Coronavirus (COVID-19) | ||
| 2022/05/10 | OPSEU/SEFPO has asked what the employer’s response is in respect to an increase in covid related absences.
OPSEU/SEFPO and the employer had a discussion and the employer confirmed that it would be dealt with by individual managers.
The parties discussed joint health and safety committee meeting minutes being posted virtually for all staff. The employer confirmed they would look into posting the minutes virtually and ensuring joint health and safety committees are meeting as required. |
Union / Management | Management will continue to provide updates as they become available. |
| 09/13/2022 | Management is looking into Joint Health and Safety Committees posting minutes online on the following link: https://intra.ontario.ca/mof/joint-health- safety-committees
The parties have agreed to archive the items previously discussed from February 2020 – May 2022. Refer to previous minutes for more details. |
Management | Management will provide further update before the next meeting. |
| 2022/11/22
2023/02/14 |
No updates No Updates |
| Date Tabled | Referred To | Action | |
| Previous Business: | |||
| 1. MOF Anti-Racism Action Plan |
Management will continue to provide updates as they become available. OPSEU/SEFPO/SEFP O will send questions prior to the next meeting |
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| 2021/02/09 | Management committed to providing updates as they become available. | Union/ Management | |
| 2022/02/08 | OPSEU/SEFPO will forward any questions to the MERC management team | Union | Additional questions may be provided once
new MERC committee is established |
| 2022/05/10 | No updates at this time | ||
|
2022/09/13 |
No updates at this time. |
||
|
2022/11/22 |
OPSEU presented questions and will follow-up with email for the employer’s response. |
Union / Management |
OPSEU will forward questions to MERC management team. |
| MERC will invite a member from HR to the next meeting | |||
| 2023/02/14 | The parties would like to thank Diana McNeil for attending and providing updates. The Anti-Racism Action Plan (ARAP) and
the initial report back will be shared with the group. |
Management | Management to provide Information. |
|
2021/05/04 |
2. Remote Work Framework
Management has committed to providing updates regarding Remote Work Framework as they become available. |
Management |
Management to provide updates as they become available |
| 2022/05/10 | No further updates at this time | ||
| 2022/09/13 | Pending corporate direction on the OPS hybrid model. | ||
| 2022/11/22
2023/02/14 |
Updates will be provided as they become available.
No updates |
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| Date Tabled | Referred To | Action | |
| 3.Performance Oriented Structured Interviews Refresh Project | |||
| 2022/11/22 | Management provided an overview of the project and invited questions from the union. | Union | OPSEU/SEFPO will forward any questions to the MERC |
| management team | |||
|
2023/02/14 |
The Union asked whether this project was still a pilot? |
Management |
Management will confirm whether there were any other |
| disclosures since 2018 | |||
| and provide any | |||
| additional information. | |||
| New Business: | |||
| Date Tabled | Referred To | Action | |
|
2023/02/14 |
1. Propose in-person meeting date May 16th meeting to be hosted in Oshawa | ||
|
2023/02/14 |
2. Truth and Reconciliation Day 2023
No updates |
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|
2023/02/14 |
3. Safe Driving Responsibilities in OPS Vehicles
UNION raised concerns about the implementation of this policy for e.g. how do you check brake lights if you are alone each time you use vehicle. Other concerns raise about the attestation form. |
Management/ Union |
Management noted concerns. UNION will raise item at CERC. |
|
2023/02/14 |
4. Land Acknowledgement
Will be done by the chair of the meeting. |
Land acknowledgement will be added to agenda going forward. | |
|
2023/02/14 |
Thank You & Welcoming of new member:
· The members would like to welcome Jessica Medrano. |
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| Date Tabled | Referred To | Action | |
| Next Meeting(s):
May 16, 2023 – In Person (Oshawa) |
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| Original signed by:
SDuncan
Shanika Duncan
Heather Bowie |