The leadership of the OPSEU/SEFPO Mental Health and Addictions Division would like to invite you to participate in our Bargaining conference
Date(s):
- Wednesday October 2, 2024, 9 am – 5 pm
Thursday, October 3, 2024, 9 am – 5 pm
Hotel:
- Chelsea Hotel Toronto 33 Gerrard St W, Toronto, Ontario, M5G 1Z4
- Single rate: $259.00 +taxes
- Note: valet parking receipts are not a reimbursable claim.
Meeting Room:
- Carlyle Room
Registration:
- Monday, October 2, 2024, 8:00 am – 9:00 am
Please note: This is a hybrid event. If you elect to attend virtually, one week prior to the event a Zoom link with instructions will be sent to you. No expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved. Meals for virtual participants are not covered.
To inquire about pre-approval, please email conferencesandtravel@opseu.org.
Delegate Entitlement
All bargaining units in the Mental Health and Addictions Division are invited and are encouraged to attend. Each bargaining unit is entitled to send two (2) Delegate. The President of the Member Local or the highest-ranking officer in the Member Unit will be the automatic first delegate. The locals can select delegates if a general membership meeting is not being held prior to the deadline. It is recommended that delegates selected to attend the conference are members of the bargaining unit’s negotiating committee, if applicable. Alternates may attend at the expense of the local.
In accordance with the OPSEU/SEFPO Policy Manual (Section 4.2), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.
OPSEU/SEFPO will be booking all hotel rooms centrally. Delegates will be reimbursed for single room hotel accommodation.
Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.
Please also notify the Conferences Unit of any special accessibility needs that you may have with respect to your hotel room.
Any additional nights outside of this policy must be pre-approved by the Conferences Unit, regardless of Region or distance from the event.
Credential Attestation Form
The OPSEU Policy Manual (Section 16.1) states that credentials must be submitted with the signatures of two (2) Local Officers on the Credential Attestation Form. We have provided one form for you to list all attendees on.
Please send this completed form to the Conferences Unit at conferencesandtravel@opseu.org no later than Monday, September 15, 2024. Please clearly identify your status on the form (i.e. Delegate/Alternate /Observer/EBM).
Late registration forms will be accepted, but late registration isn’t guaranteed.
Please clearly identify your status, i.e. Delegate/Alternate/Observer.
Note: other required forms cannot be processed until this form is received.
Hotel Room Bookings
In accordance with the OPSEU/SEFPO Policy Manual (Section 4.2), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.
OPSEU/SEFPO will be booking all hotel rooms centrally. Delegates will be reimbursed for single room hotel accommodation.
Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.
Please also notify the Conferences Unit of any special accessibility needs that you may have with respect to your hotel room.
Any additional nights outside of this policy must be pre-approved by the Conferences Unit, regardless of Region or distance from the event.
OPSEU/SEFPO Travel Policy
As per OPSEU/SEFPO policy (Section 4.2 7.1), the most economical means of transportation should be used. All delegates are to make their own travel arrangements. As per OPSEU/SEFPO policy, you are directed to use unionized providers where available.
Please note all Membership Expense Claim submissions require itemized receipts.
Human Rights Accommodation Request Form
Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full.
Family, Dependent and Attendant Care are covered expenses for this event for those who require it at the event or at home.
OPSEU/SEFPO Child Care Policy
OPSEU/SEFPO undertakes to provide childcare services, when requested, at all union educationals, conventions, regional, divisional, and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on- site childcare service if it is available. The three-week notice will ensure adequate time to process advances when requested. If no requests for on-site childcare are received three weeks prior to the activity date, childcare arrangements for on-site childcare may not be made.
If members then bring children to the event without the required notice, the member should be responsible for making his/her own childcare arrangements.
Procedures for Online Submission of Forms
Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.
Forms
- Credential Attestation Form
- Advance Form
- OPSEU/SEFPO Human Rights Accommodation Form
- Local that wish to use rebates for time off for alternates and observers Form
- Complete Online Survey: https://forms.office.com/r/wuizYec5DT
In order to confirm your registration, please submit all forms by email to the Conferences Unit (conferencesandtravel@opseu.org) no later than Monday September 15, 2024. Late registration forms will be accepted, but late registration isn’t guaranteed.
We appreciate your participation in these meetings.
In Solidarity, Authorized for Distribution:
Ed Arvelin
Divisional Chair Sector 18 – Mental Health & Addictions
J.P. Hornick
OPSEU/SEFPO President