Dear Members:
This is to advise you that the 2022 Sector 16 – Property Assessment Pre-Bargaining Conference (PBC) has been scheduled.
Date: Friday, September 16, 2022 1:00 pm – 4:30 pm
Saturday, September 17, 2022 9:00 am – 4:30 pm
The purpose of the Pre-Bargaining Conference shall be to examine, in-depth, several broadly-based issues relevant to the forthcoming round of negotiations, develop themes for consideration at the local demand setting meetings, and provide guidance and a sense of direction to the delegates as our collective agreement expires on December 31, 2022.
Delegates will also elect the negotiation team consisting of five (5) members and three (3) alternates.
Please call a meeting of Sector 16 members in your Local to elect Delegates and Alternates for the Pre-Bargaining Conference.
**Note – Delegates and Alternates elected for this PBC shall be the same for the upcoming Final Demand Setting Meeting set to be held on November 4th and 5th, 2022.
We appreciate your cooperation and participation in these meetings.
In Solidarity,
David Lynch – Union Management Committee
J.P. Hornick – OPSEU/SEFPO President
Instructions for attending in person
Date: Friday, September 16, 2022 1:00 pm – 4:30 pm
Saturday, September 17, 2022 9:00 am – 4:30 pm
Hotel: Sheraton Parkway Toronto North Hotel & Suites
600 Hwy 7
Richmond Hill, ON L4B 1B2
(905) 881-2121
Shared rate: $169.00 +taxes
Single rate: $84.50 +taxes
Meeting Room: Thornhill Room
Registration: Friday, September 16, 2022 11:00 am to 12:45 pm
Parking: Parking $15 + taxes
*Note: valet parking and rideshare (Uber, Lyft etc.) receipts are not reimbursable claims.
Hotel Room Bookings
In accordance with the OPSEU/SEFPO policy (OPSEU/SEFPO Policy 10.1-5), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.
OPSEU/SEFPO will be booking all hotel rooms centrally. Hotel rooms will be reimbursed, for Delegates, on a shared room basis and is the responsibility of the member to find another member to share with. If you prefer your own single room, you will be responsible for the difference of the shared and the single room rate.
Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.
Only the hotel and rate(s) as listed in this call out, will be approved for reimbursement unless otherwise pre-approved. Third-party booking sites are ineligible for reimbursement.
Should there be no available rooms at the OPSEU/SEFPO rate as stated in this call out, please contact the Conferences Unit at [email protected].
Please also notify the Conferences Unit of any special accessibility needs that you may have with respect to your hotel room.
Any additional nights outside of this policy must be pre-approved by the First Vice-President/Treasurer’s office, regardless of Region or distance from the event.
Human Rights Accommodation Request Form
Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full.
OPSEU/SEFPO Child Care Policy
OPSEU/SEFPO undertakes to provide child care service, when requested, at all union educational, conventions, regional, divisional and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.
Delegate Entitlement
Please call a meeting of Sector 16 – Property Assessment members in your Local to elect Delegates and Alternates no later than Friday, September 2, 2022.
As per Article 2.3 of our Negotiating Procedures, “The delegates and alternates to the Pre-Bargaining Conference and the Final Demand Setting meeting, except in extenuating circumstance, shall be the same delegates/alternates for both meetings.”
Each local of the Property Assessment bargaining unit (BU) is entitled to send delegates to this meeting based on the following formula as outlined in the procedures and based on the number of members in good standing in your Local.
1 – 50 BU Members = 1 Delegate
51 – 98 BU Members = 2 Delegates
99 and over BU Members = 3 Delegates
For your reference and guidance only, below is a list, outlining your Local’s Delegate entitlement.
The members of the current UMC and the Sector Executive are automatic Delegates in their own right. They may attend over and above their Local’s entitlement.
Alternate(s) shall attend at the Local’s expense. Head Office will ONLY cover an Alternate’s expenses where the Alternate attends instead of and in place of the Delegate. Please note that Alternates, like Delegates, must be elected.
Credential Attestation Form
The OPSEU/SEFPO Policy Manual (Section 16.1) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.
Please clearly identify your status, i.e. Delegate/Alternate/Observer.
Note: other required forms cannot be processed until this form is received.
Instructions for attending virtually
Dates: Friday, September 16, 2022 1:00 pm – 4:30 pm
Saturday, September 17, 2022 9:00 am – 4:30 pm
Registration: Friday, September 16, 2022 11:00 am to 12:45 pm
One week prior to the meeting you will receive a credential invitation through your personal email that outlines the steps for connecting to the virtual meeting and the practices established in accordance with Roberts Rules of Order and OPSEU/SEFPO Policies.
**Please Note: If you elect to attend virtually, no expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved. To inquire about pre-approval, please email [email protected].
Delegate Entitlement
Please call a meeting of Sector 16 – Property Assessment members in your Local to elect Delegates and Alternates no later than Friday, September 2, 2022.
As per Article 2.3 of our Negotiating Procedures, “The delegates and alternates to the Pre-Bargaining Conference and the Final Demand Setting meeting, except in extenuating circumstance, shall be the same delegates/alternates for both meetings.”
Each local of the Property Assessment bargaining unit (BU) is entitled to send delegates to this meeting based on the following formula as outlined in the procedures and based on the number of members in good standing in your Local.
1 – 50 BU Members = 1 Delegate
51 – 98 BU Members = 2 Delegates
99 and over BU Members = 3 Delegates
For your reference and guidance only, below is a list outlining your Local’s Delegate entitlement.
The members of the current UMC and the Sector Executive are automatic Delegates in their own right. They may attend over and above their Local’s entitlement.
Alternate(s) shall attend at the Local’s expense. Head Office will ONLY cover an Alternate’s expenses where the Alternate attends instead of and in place of the Delegate. Please note that Alternates, like Delegates, must be elected.
Local
# of Members in Good Standing
# of Delegate Entitlements
Credential Attestation Form
The OPSEU/SEFPO Policy Manual (Section 16.1) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.
Please clearly identify your status, i.e. Delegate/Alternate/Observer.
Note: other required forms cannot be processed until this form is received.
Procedures for Online Submission of Forms
Members are to complete their Event Registration, Hotel Booking and Child Care Registration can be submitted through OPSEU/SEFPO’s Member Portal.
Attached you will find the following documentation:
6.OPSEU/SEFPO Human Rights Accommodation Form
9.Online Expense Claim Tutorial
In order to confirm your registration, please submit all forms by email to the Conferences Unit ([email protected]) no later than Friday, September 2, 2022.