Sector 1 – Ambulance Health and Safety Forum 2023

Dear Members:

This is to advise you that the Sector 01 – Ambulance Health & Safety Forum 2023 has been scheduled as follows:

Date: Monday, March 6, 2023 1:00 pm – 5:00 pm
Tuesday, March 7, 2023 9:00 am to 5:00 pm

In 2021, under very unique circumstances, OPSEU/SEFPO held a fully virtual Health and Safety Forum for Ambulance Division members. Attendees gained valuable knowledge and made connections that would, undoubtedly, go on to offer members greater protection in their respective workplaces. It is hoped that previous experience can be replicated and built upon with this event.

THIS MEETING WILL BE HYBRID
Click here for instructions on attending IN PERSON
Click here for instructions on attending VIRTUALLY

Instructions for attending IN PERSON

Date:        Monday, March 6, 2023 1:00 pm – 5:00 pm
Tuesday, March 7, 2023 9:00 am to 5:00 pm

Location:          OPSEU/SEFPO
155 Lesmill Road
Toronto, ON M3B 2T8

Meeting Room:       Large Training Room, Ground Floor

Hotel:        Pan Pacific
900 York Mills Rd
North York, ON M3B 3H2
Phone: (416) 444-2511
Shared rate: $ 86.00 + taxes
Single rate: $ 172.00 + taxes

Registration:  Monday March 6, 2023 – 11:00 am – 1:00 pm

Parking: Parking is free at the Pan Pacific

*Note: valet parking and rideshare (Uber, Lyft etc.) receipts are not a reimbursable claim.

 Delegate Entitlement

All bargaining units in the Sector 01 – Ambulance Division are invited and are encouraged to attend. Each paramedic bargaining unit is entitled to send their highest ranking member, as well as, their Joint Health & Safety Committee Co-Chair. If there is no JHSC in place, their H&S Representative is entitled to attend.

BPS Ambulance Communications Officer (ACO) bargaining units are entitled to send their highest ranking member, as well as, their JHSC Co-Chair. If there is no JHSC in place, their H&S Representative is entitled to attend.

Each OPS ACO worksite is entitled to send their highest ranking member, as well as, their JHSC Co-Chair. If there is no JHSC in place, their H&S Representative is entitled to attend.

Members of the OPSEU/SEFPO Ambulance Division Executive are automatic delegates. If any of those members are also their bargaining unit’s highest ranking member, their bargaining unit’s next highest member is entitled to attend.

Hotel Room Bookings

In accordance with the OPSEU/SEFPO policy (OPSEU/SEFPO Policy 10.1-5), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.

OPSEU/SEFPO will be booking all hotel rooms centrally. Hotel rooms will be reimbursed, for Delegates, on a shared room basis and is the responsibility of the member to find another member to share with. If you prefer your own single room, you will be responsible for the difference of the shared and the single room rate.

Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.

Only the hotel and rate(s) as listed in this call out, will be approved for reimbursement unless otherwise pre-approved. Third party booking sites are ineligible for reimbursement.

Should there be no available rooms at the OPSEU/SEFPO rate as stated in this call out, please contact the Conferences Unit at [email protected].

Please also notify the Conferences Unit of any special accessibility needs that you may have with respect to your hotel room.

Any additional nights outside of this policy must be pre-approved by the First Vice-President/Treasurer’s office, regardless of Region or distance from the event.

Human Rights Accommodation Request Form

Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full.

OPSEU/SEFPO Child Care Policy

OPSEU/SEFPO undertakes to provide child care service, when requested, at all union educationals, conventions, regional, divisional and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.

Credential Attestation Form

The OPSEU/SEFPO Policy Manual (Section 16.1) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.

Please clearly identify your status, i.e. Delegate/Alternate/Observer.

Note: other required forms cannot be processed until this form is received.

Procedures for Online Submission of Forms

Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.

Attached you will find the following documentation:

1. Credential Attestation Form
2. Advance Form
3. OPSEU/SEFPO Human Rights Accommodation Form
4. Member Portal Quick Intro
5. Event Registration Tutorial
6. Online Expense Claim Tutorial

In order to confirm your registration, please submit all forms no later than Monday, February 13, 2023, by email to [email protected].