Joint Bargaining Conference (Sectors 8, 11 and 18)

Monday, October 24, 2022
To Tuesday, October 25, 2022
9:00 AM to 5:00 PM
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On behalf of the Long-Term Care, Hospital Support and Mental Health and Addictions Divisions, we are delighted to invite you to attend the 2022 Joint Bargaining Conference.

Dates:
Monday, October 24, 2022        9:00 am – 5:00 pm
Tuesday, October 25, 2022        9:00 am – 5:00 pm

This meeting will be hybrid.

We appreciate your cooperation and participation in these meetings.

In Solidarity,

Joan Corradetti, Chair, Sector 8, Long-Term Care
Jill McIllwraith, Chair Sector 11, Hospital Support
Ed Arvelin, Chair, Sector 18, MHAD
J.P. Hornick, OPSEU/SEFPO President

Instructions for attending in person

Dates:
Monday, October 24, 2022        9:00 am – 5:00 pm
Tuesday, October 25, 2022        9:00 am – 5:00 pm

Hotel:
Courtyard Marriott Hotel
475 Yonge St, Toronto,
ON M4Y 1X7   416-924-0611

Single rate:     $269.00 +taxes
Shared rate:     $134.50 +taxes

Meeting Room:   University A & B

Registration:
Monday, October 24, 2022   8:00 am – 9:00 am

Parking:  Daily rate – $30.00 +taxes

Note: valet parking and rideshare (Uber, Lyft etc.) receipts are not a reimbursable claim.

Hotel Room Bookings

In accordance with the OPSEU/SEFPO policy (OPSEU/SEFPO Policy 10.1-5), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.

OPSEU/SEFPO will be booking all hotel rooms centrally. Hotel rooms will be reimbursed, for Delegates, on a shared room basis and is the responsibility of the member to find another member to share with. If you prefer your own single room, you will be responsible for the difference of the shared and the single room rate.

Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.

Only the hotel and rate(s) as listed in this call out, will be approved for reimbursement unless otherwise pre-approved. Third party booking sites are ineligible for reimbursement.

Should there be no available rooms at the OPSEU/SEFPO rate as stated in this call out, please contact the Conferences Unit at conferencesandtravel@opseu.org.

Please also notify the Conferences Unit of any special accessibility needs that you may have with respect to your hotel room.

Any additional nights outside of this policy must be pre-approved by the First Vice-President/Treasurer’s office, regardless of Region or distance from the event.

Human Rights Accommodation Request Form

Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full.

OPSEU/SEFPO Child Care Policy

OPSEU/SEFPO undertakes to provide child care service, when requested, at all union educationals, conventions, regional, divisional and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions should normally be required to use the on-site child care service if it is available. The three week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.

Delegate Entitlement

All bargaining units in the Long-Term Care, Hospital Support and Mental Health and Addictions Division are invited and are encouraged to attend. Each bargaining unit is to send one delegate. The locals can select delegates if a general membership meeting is not being held prior to the deadline. It is recommended that delegates selected to attend the conference are members of the bargaining unit’s negotiating committee, if applicable.

Credential Attestation Form

The OPSEU/SEFPO Policy Manual (Section 16.1) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.

Please clearly identify your status, i.e. Delegate/Alternate/Observer.

Note: other required forms cannot be processed until this form is received.

Procedures for Online Submission of Forms

Members are to complete their Event Registration, Hotel Booking and Child Care Registration through OPSEU/SEFPO’s Member Portal.

Attached you will find the following documentation:

  1. Credential Attestation Form
  2. Advance Form
  3. OPSEU/SEFPO Human Rights Accommodation Form
  4. Member Portal Quick Intro
  5. Event Registration Tutorial
  6. Online Expense Claim Tutorial

In order to confirm your registration, please submit all forms by email to the Conferences Unit (conferencesandtravel@opseu.org) no later than Monday, October 3, 2022.

Instructions for attending virtually

Dates:
Monday, October 24, 2022        9:00 am – 5:00 pm
Tuesday, October 25, 2022        9:00 am – 5:00 pm

Registration:
Monday, October 24, 2022   8:00 am – 9:00 am

One week prior to the meeting you will receive a credential invitation through your personal email that outlines the steps for connecting to the virtual meeting and the practices established in accordance with Roberts Rules of Order and OPSEU/SEFPO Policies.

Please Note: If you elect to attend virtually, no expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved.

To inquire about pre-approval, please email conferencesandtravel@opseu.org.

Delegate Entitlement

All bargaining units in the Long-Term Care, Hospital Support and Mental Health and Addictions Division are invited and are encouraged to attend. Each bargaining unit is to send one delegate. The locals can select delegates if a general membership meeting is not being held prior to the deadline. It is recommended that delegates selected to attend the conference are members of the bargaining unit’s negotiating committee, if applicable.

Credential Attestation Form

The OPSEU/SEFPO Policy Manual (Section 16.1) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.

Please clearly identify your status, i.e. Delegate/Alternate/Observer.

Note: other required forms cannot be processed until this form is received.

Procedures for Online Submission of Forms

Members are to complete their Event Registration through OPSEU/SEFPO’s Member Portal.

Attached you will find the following documentation:

  1. Credential Attestation Form
  2. Advance Form
  3. OPSEU/SEFPO Human Rights Accommodation Form
  4. Member Portal Quick Intro
  5. Event Registration Tutorial
  6. Online Expense Claim Tutorial

In order to confirm your registration, please submit all forms by email to the Conferences Unit (conferencesandtravel@opseu.org) no later than Monday, October 3, 2022.

 

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