College Faculty Educational and Divisional Meeting

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Thursday, October 27, 2022
To Saturday, October 29, 2022
12:00 PM to 5:00 PM
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The College Faculty Educational and Divisional Meeting has been scheduled.

Educational Meeting (Rebuilding Together)

Date:   Thursday, October 27, 2022
Time:   12:00 pm – 5:00 pm

  • Stress Survey Update and Pandemic: Lessons Learned
  • Bargaining and Work to Rule: Tools & Resources
  • Applying Academic Freedom
  • Data-Weaving 101
  • Building an Action Plan

Divisional Meeting

Dates:
Friday, October 28, 2022        9:00 am – 5:00 pm
Saturday, October 29, 2022    9:00 am – 5:00 pm

We will be conducting the following elections. Alternates will be nominated/elected on Saturday after Committee member elections on Friday. Please note that all nominations will be taken from the floor.

  • Divisional Executive 2022-2024 (5 members)
  • Canadian Association of University Teachers (CAUT) 2022-2026 (1 member)
  • Canadian Association of University Teachers (CAUT) 2022-2024 (1 member)
  • Collective Bargaining Information Service (CBIS) 2022-2026 (1 member)
  • Collective Bargaining Information Service (CBIS) 2022-2024 (1 member)
  • Health and Safety Coordinating Committee 2022-2026 (1 member)
  • Health and Safety Coordinating Committee 2022-2024 (1 member)
  • Joint Educational Qualifications Subcommittee 2022-2026 (2 members)
  • Joint Educational Qualifications Subcommittee 2022-2024 (1 member)
  • Joint Grievance Scheduling Committee (JGSC) 2022-2026 (2 members)
  • Joint Grievance Scheduling Committee (JGSC) 2022-2024 (1 member)
  • Joint Insurance Committee (JIC) 2022-2026 (2 members)
  • Joint Insurance Committee (JIC) 2022-2024 (2 members)
  • Pension Sponsor 2022-2025 (1 member)
  • Pension Trustee 2022-2025 (2 members)
  • Sick Leave Buyout 2022-2026 (1 member)
  • Sick Leave Buyout 2022-2024 (1 member)
  • Locals Legal Coordinator 2022-2026 (1 member*)
  • Locals Legal Coordinator 2022-2024 (1 member*)One (1) member must be francophone

For more information on these provincial committees, please see the attached Provincial Committee information.

The agenda for the Divisional meeting will be assembled as per our bylaws and may include the following items:

  • Call to Order
  • Statement of Respect
  • Adoption of the Agenda
  • Minutes of the Previous Meeting
  • Business Arising
  • Report of the Divisional Executive
  • Reports of Standing Committees
  • Reports of Ad Hoc Committees
  • Report of the Bargaining Team
  • Elections
  • Reports of Locals
  • Constitutional Amendments
  • Resolutions
  • Bylaws
  • Educational(s)
  • New Business
  • Adjournment

Please submit agenda items to the DivEx (divexcaata@gmail.com) by Monday, October 3, 2022.

Locals and Provincial Committees are asked to submit their reports to the DivEx (divexcaata@gmail.com) by Monday, October 3, 2022 to allow adequate time for translation. Please submit reports in Word (*.docx) format.

Elections will be conducted using online voting technology, so all Delegates (both in person and virtual) will require a device with internet capabilities. Charging stations will be setup throughout the conference space. Free WiFi is available at the hotel.This meeting will be hybrid.

We appreciate your cooperation and participation in these meetings.

In Solidarity,                                                                                   

Pearline Lung, Divisional Executive Chair
J.P. Hornick, OPSEU/SEFPO President

Instructions for attending in person

Please note: Masks are recommended but not mandatory

Dates:
Thursday, October 27, 2022     12:00 pm – 5:00 pm
Friday, October 28, 2022            9:00 am – 5:00 pm
Saturday, October 29, 2022        9:00 am – 5:00 pm

Hotel:
Sheraton Centre Hotel
123 Queen St. West, Toronto, ON
M5H 2M9            416-361-1000

Single rate:  $279.00 +taxes
Shared rate: $139.50 +taxes

Meeting Room:  Osgoode Ballroom East

Registration:
Thursday, October 27, 2022      11:00 am – 12:00 pm
Friday, October 28, 2022               8:00 am – 9:00 am

Parking:   Daily Rate of $52.00 +taxes
Note: valet parking and rideshare (Uber, Lyft etc.) receipts are not a reimbursable claim.

Hotel Room Bookings

In accordance with the OPSEU/SEFPO policy (OPSEU/SEFPO Policy 10.1-5), any member who resides further than 60 kilometers from the event may request that OPSEU/SEFPO make their hotel reservation on their behalf by completing the Hotel Registration section when registering for the event in the OPSEU/SEFPO Member Portal.

OPSEU/SEFPO will be booking all hotel rooms centrally. Hotel rooms will be reimbursed, for Delegates, on a shared room basis and is the responsibility of the member to find another member to share with. If you prefer your own single room, you will be responsible for the difference of the shared and the single room rate.

Members are also responsible for payment of their hotel room upon check out as there are no charges billed back to OPSEU/SEFPO. Please save your itemized receipt and submit it with your Membership Expense Claim Form.

Should there be no available rooms at the OPSEU/SEFPO rate as stated in this call out, please contact the Conferences Unit at conferencesandtravel@opseu.org.

Please also notify the Conferences Unit of any special accessibility needs that you may have with respect to your hotel room.

Any additional nights outside of this policy must be pre-approved by the First Vice- President/Treasurer’s office, regardless of Region or distance from the event.

Human Rights Accommodation Request Form

Should you require a human rights accommodation or have an existing accommodation under the Human Rights Code, please complete and submit the Human Rights Accommodation Request Form in full.

OPSEU/SEFPO Child Care Policy

OPSEU/SEFPO undertakes to provide child care service, when requested, at all union educational, conventions, regional, divisional and demand-setting meetings where the membership requests at least three weeks prior to the event. Members who bring their children to OPSEU/SEFPO sponsored functions are normally required to use the on-site child care service if it is available. The three week notice will ensure adequate time to process advances when requested. If no requests for on-site child care are received three weeks prior to the activity date, child care arrangements for on-site child care may not be made. If members then bring children to the event without the required notice, the member should be responsible for making his/her own child care arrangements.

Delegate Entitlement

College Faculty delegates are chosen by your Locals according to the convention formula shown below, in addition to CAAT-A Bylaws. The current Divisional Executive are automatic delegates over and above their Local’s entitlement as are Executive Board members from the Division. The quorum at any Divisional meeting shall be one-half of the registered delegates.

Up to 150 Members             2 delegates (CAAT-A Bylaws)
151 to 300 Members            2 delegates
301 to 500 Members            3 delegates
501 to 800 Members            4 delegates
801 to 1100 Members          5 delegates
1101 to 1500 Members        6 delegates
1501 to 1900 Members        7 delegates
1901 to 2300 Members        8 delegates
2301 or more Members       9 delegates

Credential Attestation Form

The OPSEU/SEFPO Policy Manual (Section 16.1) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.

Please clearly identify your status, i.e. Delegate/Alternate/Observer.

Note: other required forms cannot be processed until this form is received.

Procedures for Online Submission of Forms

Members are to complete their Event Registration, Hotel Booking, and Child Care Registration through OPSEU/SEFPO’s Member Portal.

Attached you will find the following documentation:

  1. Credential Attestation Form
  2. OPSEU/SEFPO Human Rights Accommodation Form
  3. Member Portal Quick Intro
  4. Advance Form
  5. Event Registration Tutorial
  6. Online Expense Claim Tutorial
  7. OPSEU/SEFPO Advance Form

Documents to be sent under separate cover:

  1. College Faculty Negotiations Procedures
  2. CAAT-A Bylaws, and proposed amendments
  3. CAAT-A Provincial Committee Report template
  4. CAAT-A Local Report template
  5. CAAT-A Provincial Committee information

In order to confirm your registration, please submit all forms by email to the  Conferences Unit (conferencesandtravel@opseu.org) no later than Friday, October 7, 2022.

Instructions for attending virtually

Dates:
Thursday, October 27, 2022     12:00 pm – 5:00 pm
Friday, October 28, 2022             9:00 am – 5:00 pm
Saturday, October 29, 2022         9:00 am – 5:00 pm

Registration:
Thursday, October 27, 2022      11:00 am – 12:00 pm
Friday, October 28, 2022               8:00 am – 9:00 am

One week prior to the meeting, you will receive a credential invitation through your personal email that outlines the steps for connecting to the virtual meeting and the practices established in accordance with Roberts Rules of Order and OPSEU/SEFPO Policies.

Please Note: If you elect to attend virtually, no expenses outside of time off (if required) will be reimbursed unless otherwise pre-approved.

To inquire about pre-approval, please email conferencesandtravel@opseu.org.

Delegate Entitlement

College Faculty delegates are chosen by your Locals according to the convention formula shown below, in addition to CAAT-A Bylaws. The current Divisional Executive are automatic delegates over and above their Local’s entitlement as are Executive Board members from the Division. The quorum at any Divisional meeting shall be one-half of the registered delegates.

Up to 150 Members             2 delegates (CAAT-A Bylaws)
151 to 300 Members            2 delegates
301 to 500 Members            3 delegates
501 to 800 Members            4 delegates
801 to 1100 Members          5 delegates
1101 to 1500 Members        6 delegates
1501 to 1900 Members       7 delegates
1901 to 2300 Members       8 delegates
2301 or more Members       9 delegates

Credential Attestation Form

The OPSEU/SEFPO Policy Manual (Section 16.1) states two (2) signatures are required on all delegate credentials. We have provided one form for you to list all attendees on. The Credential Attestation Form must be signed by two (2) Local Officers.

Please clearly identify your status, i.e. Delegate/Alternate/Observer.

Note: other required forms cannot be processed until this form is received.


Procedures for Online Submission of Forms

Members are to complete their Event Registration through OPSEU/SEFPO’s Member Portal.

Attached you will find the following documentation:

  1. Credential Attestation Form
  2. OPSEU/SEFPO Human Rights Accommodation Form
  3. Member Portal Quick Intro
  4. Advance Form
  5. Event Registration Tutorial
  6. Online Expense Claim Tutorial
  7. OPSEU/SEFPO Advance Form

Documents to be sent under separate cover:

  1. College Faculty Negotiations Procedures
  2. CAAT-A Bylaws, and proposed amendments
  3. CAAT-A Provincial Committee Report template
  4. CAAT-A Local Report template
  5. CAAT-A Provincial Committee information

In order to confirm your registration, please submit all forms by email to the Conferences Unit (conferencesandtravel@opseu.org) no later than Friday, October 7, 2022.

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