Article 1 Scope and Application
1.1 These terms of reference provide the policy and procedure for the selection, recommendation, and appointment of members to the positions of Equity Board Member and Equity Vice-President on the OPSEU/SEFPO Executive Board, and alternates.
1.2 These terms will have no application until such time as the OPSEU/SEFPO Constitution is amended by Convention to establish these Equity positions on the Executive Board.
Article 2 Appointment of the Board Equity Committee
2.1 No later than November 30 of the year preceding an election year, each of the seven Article 19 Provincial Committees will select a representative to the Board Equity Committee, or “BEC”. Selections may be done by vote of each Provincial Committee, or by other process as permitted under the Provincial Committee’s terms of reference.
2.2 In December of the year preceding an election year, the Executive Committee will appoint the seven members selected by the Provincial Committees to the BEC. The Executive Board will appoint one member of the Executive Board to the BEC, who shall have voice but no vote.
2.3 The President of OPSEU/SEFPO will be an ex-officio member of the BEC with voice but no vote.
2.4 The President of OPSEU/SEFPO will assign staff as necessary to support the BEC.
2.5 The BEC will exercise its functions from the time it is formed until the close of the Convention that immediately follows.
Article 3 Responsibilities of the Board Equity Committee
3.1 In accordance with the OPSEU/SEFPO Constitution, the BEC is responsible for coordinating the selection and recommendation of members for the following Equity positions on the Executive Board: seven Equity Board Members; seven Alternate Equity Board Members; one Equity Vice-President; and one Alternate Equity Vice-President.
3.2 The BEC will also be responsible for developing any amendments to these terms of reference, subject to approval by the Executive Board.
3.3 In fulfilling its role, the BEC will oversee the steps of the selection process, such as:
- Developing the call-out to OPSEU/SEFPO members;
- Setting the deadlines and requirements for submission of Participation Forms and Nomination Forms;
- Developing and recommending procedures for the exchange of information between Candidates and Participants;
- Confirming an external provider to conduct a secure and confidential online polling process, and providing oversight and support to that process;
- Receiving and reviewing the results;
- Providing recommendations to the President of OPSEU/SEFPO for appointments for Equity positions on the Executive Board.
Article 4 Call-out
4.1 In January of an election year, OPSEU/SEFPO will send and post online a call-out to invite members to participate in the process to select members for the following Equity positions on the Executive Board:
- Seven Equity Board Members who are members of the equity-deserving groups represented by each of the following Provincial Committees and caucus:
- The Provincial Women’s Committee;
- The Provincial Young Worker’s Committee;
- The Provincial Francophone Committee;
- The Indigenous Circle;
- The Rainbow Alliance arc-en-ciel Committee
- The Coalition of Racialized Workers Committee
- The Disability Rights Caucus
- Seven Alternate Equity Board Members, one for each of the seven Equity Board Member positions above.
- One Equity Vice-President, selected from among the seven Equity Board Members;
- One Alternate Equity Vice-President, selected from among the seven Equity Board Members;
Article 5 Member Participation
5.1 Any OPSEU/SEFPO member in good standing who self-identifies as a member of one or more of the seven equity-deserving groups is eligible to participate in the process to select members for Equity positions on the Executive Board. Any member who has not signed an OPSEU/SEFPO membership card, or is otherwise not a member in good standing, is not eligible to participate.
5.2 In order to be eligible to participate in the selection process, a member must submit a completed Participation Form to self-identify with the equity-deserving group(s) with which they will participate, and to provide contact and other information. Neither the BEC nor OPSEU/SEFPO will verify or question a member’s self-identification.
5.3 The BEC will verify that members are eligible and will confirm those who will act as “Participants” in the selection process. The number of eligible members who are confirmed as Participants will be limited to 150 for each equity-deserving group according to the order in which Participation Forms are received. Priority will be given to members who self-identify as racialized or indigenous. Notwithstanding this limit, members who are confirmed as Participants for one equity-deserving group will participate with any other groups with which they self-identify.
5.4 Any OPSEU/SEFPO member in good standing who self-identifies as a member of one or more of the seven equity deserving groups may apply to be considered for an Equity position on the Executive Board, regardless of whether they are a Participant in the selection process or a member of the BEC. Neither the BEC nor OPSEU/SEFPO will verify or question a member’s self-identification.
5.5 In order to be considered for an Equity position on the Executive Board, a member must submit a completed Nomination Form to self-identify with the equity deserving group for which they will be considered, and to provide contact and other information. Completed nomination forms must be signed by at least one OPSEU/SEFPO member in good standing who self-identifies as a member of the same equity deserving group as the member who wishes to be considered.
5.6 The BEC will review Nomination Forms that are submitted and will confirm the members who will be “Candidates” for Equity positions on the Executive Board
5.7 Members may participate in the selection processes with any equity-deserving group with which they self-identify. However, members may apply as candidates with only one equity-deserving group at a time, even if they self-identify, and are Participants in the selection process, with more than one group.
6.1 OPSEU/SEFPO will provide the members who are Participants in the selection process with information provided by the Candidates. The BEC will have a consulting role in this process, which will encourage a full and informed exchange of information and ideas. The process may include, for example: online posting of campaign materials, an online or mediated Q and A process for member questions; and an online webinar or forum for discussion or presentation of speeches.
7 Selection and Polling
7.1 The BEC will review available options and then coordinate services with an external provider to schedule a secure, confidential voting process. The intent of this process will be to poll Participants of each equity-deserving group to determine the preferred Candidate for the position of Equity Board Member and Alternate Equity Board Member for that group.
7.2 Voting of participating members will be conducted by plurality within each equity-deserving group. Aggregate results will be reported by the external provider to the BEC. Individual votes will not be disclosed to the BEC or to OPSEU/SEFPO.
7.3 The preferred Candidate for the positions of Equity Vice-President and Alternate Equity Vice-President will be selected from among the seven Equity Board Members, as determined by a poll of all Participants from all equity-deserving groups.
7.4 At the discretion of the BEC, polling for the positions of Alternate Equity Board member, Equity Vice-President, and Alternate Equity Vice-President may be conducted concurrently or following the polling for the positions of Equity Board Member.
8.1 In accordance with the OPSEU/SEFPO Constitution, the BEC will recommend seven members for the position of Equity Board Member, one for each of the seven equity-deserving groups. The BEC will recommend one member for the position of Alternate Equity Board member for each of the seven Equity Board Members. The recommendations will follow the preferences expressed by Participants through the online polling process.
8.2 The BEC will recommend one member for the position of Equity Vice-President, and one member for the position of Alternate Equity Vice-President, from among the seven members recommended for the position of Equity Board Member. The recommendations will follow the preferences expressed by Participants through the online polling process.
8.3 All recommendations will be provided by the BEC to the President of OPSEU/SEFPO, the Executive Board, and the Participants in the selection process no later than 45 days prior to the opening of Convention.
9.1 Prior to the opening of Convention, the Executive Board will appoint the members recommended by the BEC to the positions for which they are recommended. Executive Board Members so appointed will be members-elect in the same manner as those elected at Regional Meetings, in accordance with the OPSEU Constitution.
10.1 The Executive Board may remove an Equity Board Member or Equity Vice-President from the Executive Board only after polling the Participants that participated in the selection of the Equity Board Member or Equity Vice-President. If the majority of members vote to remove, the Executive Board may remove the Equity Board Member or Equity Vice-President by majority vote.
11.1 In the event that a member of the BEC steps down or is unable to continue, the BEC will continue its function with the remaining members. There will be no alternates appointed and no right to remove or replace members.